Setting a Clear Standard for Generator Hire
A detailed benchmarking review brought consistency, transparency, and stronger commercial control to generator hire across the organisation, creating a clear and defensible model for future decision making.
The Power of a Fair Deal
The Challenge
Over time, generator hire rates had become inconsistent across the organisation.
Different teams were agreeing different prices for the same equipment, and some services were being added as chargeable extras without a clear rationale. Commercial drift had taken hold, and it had become difficult to understand whether the client was receiving fair and consistent value.
The issue was not supplier performance but the absence of a structured and comparable rate framework. Without a clear benchmark, teams had no reference point when approving hire decisions, and suppliers had no aligned expectations to work from.
The organisation needed a transparent view of the market and a unified commercial baseline that every delivery partner could follow.
Our Approach
Vanta carried out a detailed benchmarking exercise to understand where current rates sat against the wider market.
We reviewed hire charges, delivery and collection patterns, call out arrangements, asset quality, inclusions, exclusions, and charging behaviour across all active suppliers.
We then compared this information against real usage, regional patterns, and the different working environments across the organisation. This allowed us to identify where pricing was reasonable and where variation had grown without a clear operational justification.
From this analysis, we developed a structured and defensible rate card that reflected true market value.
This rate card was then rolled out across all delivery partners, creating one commercial baseline for all future decisions. Suppliers were engaged throughout the process, and the reasoning behind each adjustment was explained to ensure a fair and collaborative transition.
The Impact
The introduction of a clear benchmark created immediate alignment across teams and suppliers. Pricing became consistent, approval processes became simpler, and commercial conversations became more transparent.
The organisation gained a predictable cost base and a fair model for managing future hire decisions.
Key outcomes included:
standardised rates across all departments
improved supplier accountability and cost accuracy
fewer pricing disputes and faster approvals
clear justification for commercial decisions
improved forecasting due to a stable cost structure
The client now manages generator hire with a level of consistency that supports better planning, clearer expectations, and stronger commercial control.
Project Overview
The Vanta Desk™ Vanta Purchase™
Construction
£250k - £500k
UK
The benchmarking exercise gave us a clear understanding of what fair value looked like. Once the new structure was in place, our approval process became smoother and we gained far better control of our commercial position.
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