Estate-Wide Control Over Temporary Power
A major UK Port Authority introduced a structured hiring model to regain oversight of temporary energy requirements across a wide operational estate. The change reduced fragmentation, improved response readiness, and introduced consistent commercial control without adding internal headcount.
Fragmentation to Centralisation
The Challenge
The Port Authority operated across 21 geographically dispersed locations, each sourcing temporary and transitional energy independently.
Over time, hiring activity became fragmented. Different suppliers, specifications, and commercial terms were used across sites, often driven by local urgency rather than a consistent framework. This resulted in duplicated effort across engineering and procurement teams, inconsistent technical standards, and limited accountability for supplier performance.
There was no single view of what equipment was in use, where it was deployed, or how effectively it was being managed. During peak demand and outage events, this lack of visibility increased operational risk and placed additional pressure on internal teams coordinating activity informally.
The organisation needed a structured way to manage hiring activity across its estate while preserving site responsiveness and avoiding the cost and complexity of building an in-house function.
Our Approach
We implemented Vanta Desk™ as a virtual coordination model for all temporary energy hiring across the estate.
Rather than replacing suppliers, the focus was on introducing structure, consistency, and governance. Vanta established a single intake and management process covering generators, hybrid systems, battery storage, and associated infrastructure.
The approach included:
a single coordination point for all hiring requests across 21 locations
consistent technical and compliance standards applied to every deployment
predefined mobilisation procedures for outage and surge scenarios
commercial oversight across suppliers, rates, and contractual terms
Local teams retained the ability to request equipment quickly, while every decision was assessed through a consistent, risk-aligned framework. This removed duplication, improved supplier accountability, and introduced discipline without slowing operational response.
The Impact
The introduction of a structured hiring model transformed how temporary energy was planned and managed across the organisation.
Hiring activity shifted from reactive, location-led decisions to a coordinated, estate-wide approach. Visibility improved, response times became more predictable, and internal teams were no longer required to manage ad-hoc coordination.
Key outcomes included:
consistent hiring practices across all 21 operational locations
improved readiness during outages and periods of peak demand
reduced internal workload and duplicated effort
clearer oversight of temporary energy spend and exposure
stronger consistency in technical and compliance standards
The Port Authority now manages temporary energy through a disciplined framework that supports operational continuity while maintaining commercial and technical control.
Project Overview
The Vanta Desk™
Ports
£250k - £500k
UK
The new structure gave us clarity we didn’t have before. We now understand what’s being hired, why it’s needed, and how decisions are being made across the estate.
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